This article applies to the following:
Product: Sage MAS 90 and MAS 200 ERP
Version: 4.10 and later
Module: General Ledger


When we print a General Ledger detail report for some accounts in the first period of the new year, the term "Out of Balance" prints for the account.  How can we clear this message?

This issue can be resolved by using the Recalculate Account Balances function to recalculate account balances for all fiscal years and to validate the beginning balance period for all accounts.  Because detail transaction history and period posting history are closely related, Recalculate Account Balances can be used to recalculate and realign account balances based on transaction data, if for example, the period posting history table becomes damaged.

Use caution when using Recalculate Account Balances. Always make a backup of your data before continuing!


To Recalculate Account Balances:

  1. In MAS 90/200 select General Ledger | Utilities | Recalculate Account Balances.
  2. Click on 'Proceed' to continue - note that this process may take some time to complete.
  3. After the balances are recalculated, the out of balance lines should no longer print on the report.
  4. If the report total is still out of balance, create a one-sided journal entry in General Ledger Journal Entry to balance the account.


      CID # 4095


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